GDPR Compliant Privacy Policy
For UK Shuffleboard Association
This policy sets out how we handle your personal information
should you submit any personal details via our website, over the phone or via other means. This policy also sets out
data that is collected when you visit any of our websites.
1. The type of
personal information we collect
We collect certain personal information about visitors and
users of our websites.
The most common types of information we collect include
things like: names, email addresses, IP addresses, other contact details, and
web analytics data.
2. How we collect
personal information
We collect personal information directly when you provide it
as well as when you provide it to us automatically as you navigate through our
websites.
3. How we use
personal information
We will use your personal information:
To reply to a request in particular, in facilitating and
processing requests that take place on the websites.
Data collected for those areas that requires a login will be
used solely for the purpose of allowing access to those areas.
We will also use your personal data to respond to support tickets
and helping facilitate the resolution of any disputes.
We collect cookie information to allow us to carry out
technical analysis to determine how to improve the websites and services we
provide; monitoring activity on the websites, e.g. to identify potential
fraudulent activity and to ensure compliance with the user terms that apply to
the websites; managing our legal and operational affairs (including, managing
risks relating to content and fraud matters);
We collect your personal information when you provide it to
us when you complete membership registration and buy or provide items or
services on our websites, subscribe to a newsletter, email list, submit
feedback, send us a communication in other forms.
Where you give us consent we will provide you with marketing
information about products and services which we feel may interest you
For the purpose of responding to requests by government, a
court of law, or law enforcement authorities conducting an investigation.
When we disclose your personal information, it is only to
those entities that are required to be involved in order to best serve our
attempts to complete our business with you as well as our professional advisers
(lawyers, accountants, financial advisers etc.) and regulators and government
authorities in connection with our compliance procedures and obligations; also a
purchaser or prospective purchaser of all or part of our assets or our
business, and their professional advisers, in connection with the purchase;
A third party to respond to requests relating to a criminal
investigation or alleged or suspected illegal activity;
A third party, in order to enforce or defend our rights, or
to address financial or reputational risks;
a rights holder in relation to an allegation of intellectual
property infringement or any other infringement; and other recipients where we
are authorised or required by law to do so.
4. Where we transfer
and/or store your personal information
We are based in the UK so your data will be processed in the
UK. In order to protect your information, we take care where possible to work
with subcontractors and service providers who we believe maintain an acceptable
standard of data security compliance.
5. How we keep your
personal information secure
We store personal information on secure servers that are
managed by us and our service providers, and occasionally hard copy files that
are kept in a secure location in UK. Personal information that we store or
transmit is protected by security and access controls, including username and
password authentication, two-factor authentication, and data encryption where
appropriate.
6. How you can access
your personal information
You can access some of the personal information that we
collect about you by contacting us at the address at the top of this policy or
by email at info@norfolkboards.com You also have the right to make a request to
access other personal information we hold about you and to request corrections
of any errors in that data.
7. Marketing Choices
regarding your personal information
Where we have your consent to do so (e.g. if you have
subscribed to one of our e-mail lists or have indicated that you are interested
in receiving offers or information from us), we send you marketing
communications by email about products and services that we feel may be of
interest to you. You can ‘opt-out’ of such communications if you would prefer
not to receive them in the future by using the “unsubscribe” facility provided
in the communication itself.
You also have choices about cookies, as described below. By
modifying your browser preferences, you have the choice to accept all cookies,
to be notified when a cookie is set, or to reject all cookies. If you choose to
reject cookies some parts of our websites may not work properly in your case.
8. Cookies and web analytics
For more information about how we use cookies and similar
technologies see our cookie policy below. For more general information on
cookies, see https://en.wikipedia.org/wiki/HTTP_cookie
When you visit our websites, there’s certain information
that’s recorded which is generally anonymous information and does not reveal
your identity. If you’re logged into an account some of this information could
be associated with your account.
Here is a, non-exhaustive, list of some of the items cookies
collect:
your IP address or proxy server IP address’;
the domain name you requested;
the name of your internet service provider is sometimes
captured depending on the configuration of your ISP connection;
the date and time of your visit to the website;
the length of your session;
the pages which you have accessed;
the number of times you access our site within any month;
the file URL you look at and information relating to it;
the website which referred you to our websites; and
the operating system which your computer uses.
9. Information about children
Although our websites are suitable for children under the
age of 16 years, the nature of our business assume that our websites are not
normally visited by children under sixteen. However, if you are under 16 we ask
that you do not give us your personal information. It’s the responsibility of
parents or guardians to monitor their children’s use of our websites.
10. How long we keep your personal information
We retain your personal information for as long as is
necessary to provide the services to you and others, and to comply with our
legal obligations. If you no longer want us to use your personal information,
you can request that we erase your personal information. Please note that if
you request the erasure of your personal information we will retain information
from deleted accounts as necessary for our legitimate business interests, to
comply with the law, prevent fraud, collect fees, resolve disputes,
troubleshoot problems, assist with investigations, enforce the terms of service
and take other actions permitted by law. The information we retain will be
handled in accordance with this Privacy Policy.
11. When we need to update this policy
We will need to change this policy from time to time in
order to make sure it stays up to date with the latest legal requirements and
any changes to our privacy management practices.
When we do change the policy, we’ll make sure to notify you
about such changes, where required. A copy of the latest version of this policy
will always be available on this page.
12. How a data breach will be reported
Although we and our service providers will take care to keep
your data secure and only accessible by those authorised by ourselves to view
it should we believe a breach of your data has occurred we will contact the ICO
within the required 72 hours. For more information please see the ICO website
at https://ico.org.uk .
13. How will you be informed of a data breach at involves you
If we have reason to believe that the personal data we hold
regarding you has been accessed by anyone other than an authorised source then
we will contact you via email in the first instance.
14. How you can contact us
IMPORTANT: Should at any time you would like to contact us
about our privacy policy or to learn about, amend or delete personal data we
may hold about you then please write to us at the above address or email us at info@norfolkboards.com
For the purposes of applicable EU data protection law
(including the General Data Protection Regulation 2016/679 (the “GDPR”), we are
a ‘data controller’ of your personal information.
15. How you can access your personal information
You are also entitled to ask us to send your personal
information to you, to erase it, or restrict its processing. You also have
rights to object to some processing that is based on our legitimate interests,
such as profiling that we may perform for the purposes of direct marketing,
and, where we have asked for your consent to process your data, to withdraw
this consent as more fully described below.
These rights are limited in some situations – for example,
we can demonstrate that we have a legal requirement to process your personal
information. In some instances, this means that we may retain some data even if
you withdraw your consent.
Where we require your personal information to comply with
legal or contractual obligations, then provision of such data is mandatory: if
such data is not provided, then we will not be able to manage our contractual
relationship with you, or to meet obligations placed on us. In all other cases,
provision of requested personal information is optional.
If you have unresolved concerns you also have the right to
complain to data protection authorities. The relevant data protection authority
will be the data protection authority of the country: (i)
of your habitual residence; (ii) of your place of work; or (iii) in which you
consider the alleged infringement has occurred.
Both personal information and personal data have the same
meaning in the context of this Privacy Policy.
This policy is effective from 25th May 2018 and
ongoing until changed or omitted.